Submission walkthrough

This walkthrough should help you to go through the online abstract submission process. In case you have any further questions, please contact the Congress secretariat.

Login/Create an account

You will be asked to create an account. This account can be used for registration, booking accommodation, as well as submitting, reviewing and editing abstracts.

IMPORTANT: for convenience, the abstract submission system allows an account holder to submit multiple abstracts on behalf of multiple presenting authors. However, each presenting author MUST register for the Congress individually – no abstracts will be accepted that include presenting authors who do not register to attend the Congress. Each presenting author MUST also be listed as the first author on his or her abstract. Finally, each registrant is permitted to submit only TWO abstracts as presenting/first author; multiple abstracts submitted with the same presenting author/first author will be accepted, however 50 EUR will be charged for each.

After providing the requested information, you will receive a confirmation email with your login infromation. If you have already created an account, please use your "User name" and "Password" to log in.

In case you have forgotten your password, you can request – it to be reset by clicking 'Forgot password' or contact the Congress Department. You will receive a new password by email.

First page

On the first page you have an overview of all abstracts that the Account Holder has already submitted to the Congress, if applicable. You can edit any already-submitted abstract by clicking the Edit button next to the Abstract title.
For submitting a new abstract, please go to the bottom of the page, confirm your acceptance of the submission guidelines and click the 'Submit new abstract' button.

Abstract Submission - Step 1 - Address

Please note that the submitter can vary from the presenting author – see the important note above. If the account holder/submitter and the registrant/presenting author are the same, proceed to the next step.

If you are submitting an abstract on behalf of someone else (i.e., the registrant/presenting author is different from the account holder/submitter), please click the 'Change presenting author' button and fill in the presenting author's details, then click 'Change presenting author' and continue to the next step.

Abstract Submission - Step 2 - Topic

Select your preferred topic from the drop-down list.

Select your preferred presentation type from the drop-down list.

Short oral communication / Poster presentation (for the late abstract submission not available)

Poster only

Abstract Submission - Step 3 - Abstract title

Add your abstract title in the mandatory text field.

Abstract Submission - Step 4 - Authors

The details of the presenting author selected in Step 1 are automatically prefilled in the text-boxes and the checkbox 'is first (i.e. presenting) author' is checked. Please click the 'Add' button to confirm the presenting/first author. You may then use the Add button to continue inserting additional authors as needed. Enter the co-author’s data in the text-boxes, make sure the 'is first (i.e. presenting) author' button is NOT checked, then click the 'Add' button. The added authors can be reviewed, edited or deleted from the list at the top of the page.

At the bottom of the page you can see the 'Formatted co-authors' - this is the way the list of authors will appear in the Abstract book.

Abstract Submission - Step 5 - Text

Add your abstract text. Follow the guidelines published on the website. Note that you can paste the text from MS Word including basic formating, etc. - select the text in MS Word, press CTRL+C to place the text to the clipboard, go to the submission website and the 'Paste from Word' button () will appear active in the editor toolbar - click it and the text will be inserted (MS Explorer) or the insert field window will pop-up, pres CTRL+V to paste the text and click the 'Paste' button to insert the text (Mozilla Firefox). If you need to insert any special characters, you can use the 'Insert symbol' button () from the editor toolbar. Should you need to insert any formula, please use the formula editor button (). Please make sure to have the latest version of JAVA program installed. Formula editor is optimized for Interner Explorer and Google Chrome browsers.

Abstract Submission - Step 6 - Keywords

You can insert up to 3 keywords for your abstract. Type the keyword into the textbox and click the ´Add keyword button´. The keyword is now included and shown above and the textbox for another keyword appears.

Abstract Submission - Step 7 - Disclosure

Please mention any conflict of interest - check "I have a potential conflict of interest to disclose" and include the information in the textbox below. In case you have no conflicts, check "I have no potential conflict of interest to disclose" and continue to final submission.

Abstract Submission - Step 8 - Overview

You can review your abstract here. In case you did not complete any of the mandatory fields, you will be notified and asked to complete them now.

At the bottom of the page, you can find the 'SAVE AND CLOSE' button.

This button will save your late abstract in our database. Your abstract will then be available for REVIEW and EDIT at a later date (however, not later than the late abstract submission deadline – July 15, 2012).

If you have any questions regarding Abstract Submission or if you have any difficulties during the process, please contact the Congress Department.

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