4th EuCheMS Chemistry Congress » Registration » Guidelines and Fees

Guidelines and Fees

Registration Guidelines

All participants are kindly recommended to register via the Online Registration Form. Please read the instructions on the website carefully. To benefit from the reduced early registration fee, please process your registration before May 16, 2012.

Upon submitting the Registration Form, you will receive a PRN (Participant Registration Number) by e-mail to be included in payment details. Please do not send any payments without PRN included in payment details. Such payments cannot be identiﬁed. All participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees.

Registration Fees

Please note unpaid pre-registration will not be considered as a valid registration unless fully paid and confirmed. Pre-registration summary therefore cannot be taken as a valid registration confirmation. Please make sure to pay your registration fee within the time frame for early or late registration.

Congress Registration Fees

	Regular Registration	Late Registration	On-site Registration
	until May 15, 2012	May 16 - August 15, 2012	after August 15, 2012
*EuCheMS MEMBER )**	450 EUR	550 EUR	650 EUR
EurChems )**	390 EUR
NON-MEMBER	600 EUR	700 EUR	750 EUR
STUDENT EuCheMS MEMBER	220 EUR	260 EUR	360 EUR
STUDENT EuCheMS NONMEMBER	600 EUR	700 EUR	750 EUR
ONE DAY	250 EUR	325 EUR	375 EUR
ACCOMPANYING PERSON	150 EUR	180 EUR	200 EUR
CONGRESS DINNER	50 EUR
CONCERT	15 EUR

All fees stated include VAT 20%

*) Valid membership in any national chemical society, member of EuCheMS.

**) Registered European Chemists who were awarded this professional designation. Any european chemist may apply for registration through the respective national chemical society. Providing the national chemical society is not active in the EurChem scheme the application shall be submitted directly to the ECRB.
http://www.euchems.eu/members/european-chemist.html

Group discount

For a group of more than 5 people - 5 % and for a group of 10 people - 10 % applies only for EARLY rates. For group registration please contact our secretariat at registration@euchems-prague2012.cz

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Registration fee include:

Admission to all sessions, poster area and exhibition
Admission to a "Get together evening"
Congress bag including Abstract CD (PDFs) with bibliographic data and ISBN, Final program, City map,
Evaluation form
Name badge + voucher for tours (if required and paid for)
Coffee breaks
List of participants
Free internet connection in the public Internet Corner

One Day Registration fee include:

Admission to all sessions, poster area and exhibition
Abstract CD (PDFs) with bibliographic data and ISBN, Final program
Evaluation form
Name badge + voucher for tours (if required and paid for)
Coffee breaks
List of participants
Free internet connection in the public Internet Corner

Accompanying Persons Registration fee include:

Admission to poster area and exhibition
Admission to a "Get together evening"
Name badge + voucher for Grand tour of Prague
Coffee breaks
Free internet connection in the public Internet Corner

All Participants need to re-confirm attendance of all functions in their Registration Form.

Confirmation

Upon receipt of the correct registration fee, each participant will receive a confirmation of registration. Please bring this confirmation to the Registration desk at the Prague Congress Centre as proof of your registration. Confirmation will be sent upon receipt of payment. Please note that registration for the various tours and events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.

Payment

All fees for the Conngress registration should be paid in EUR (€). In case you are paying via bank transfer please note that we must receive the full amount clear of all bank charges except of payments done by European Union citizens or in EU based institutions for which SHA payment conditions applies.

Payment options:

credit card (Visa, Eurocard/Mastercard)

bank transfer

KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.- state clearly the participant‘s name and PRN (Participant’s Registration Number)

Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. After July 31, 2012 you are kindly requested to make all payments by credit card exclusively or to register on-site. Payment by bank transfer will no longer be available by then.

Cancellation / Refund Policy

All cancellations must be notified in writing (by mail, fax or e-mail) to the Congress Department according to the following conditions. Please note cancellations received:

Until June 30, 2012 - € 40 will be withheld for administrative fees
From July 1, 2012 till July 31, 2012 - reimbursement of 50% of the fees paid
As of August 1, 2012 - no refund can be processed

Registrants may transfer their registration to a colleague at any time. For any change of name a fee of € 30 will be charged. All registrations received at the Congress Department - CZECH-IN, by July 31, 2012 will be included in the list of participants.

Consent to the processing of personal data

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator CZECH-IN s.r.o., Prague Congress Centre, 5. kvetna 65, Prague 4, 140 21 (or its employees) for the purpose stated below.

This consent is granted for all of the information contained in this form, and throughout the 5 (five) years from the date of consent. At the same time I am aware of / and of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.

Purpose of processing personal data

In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form is collected and processed solely for purposes of processing registration and accommodation requirements for the 4th International Chemistry Congress EuCheMS 2012 and for sending commercial messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. This agreement should not exceed 5 years and cancelled at any time upon request.

Summarized data from this form may be used by the administrator for statistical purposes and for internal use by the administrator.

Statement by Administrator

The data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

The Registration opening hours

Registration desk will be operated at the times indicated below:

August 26, 2012	12:00 - 22:00
August 27, 2012	8:00 - 19:00
August 28, 2012	8:00 - 19:00
August 29, 2012	8:00 - 19:00
August 30, 2012	8:00 - 19:30

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Congress be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

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