Guidelines

Rooms at special Congress rates are being held in hotels of different categories close to the venue (Prague Congress Centre). Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by May 25, 2012 . After this deadline requests will be accepted; however, hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

No shuttle service will be provided by the Congress Organisers from the airport to the hotels or from the hotels to the Congress venue. However, all hotels are located within easy reach of the public transportation.

To make a reservation please use our Online Booking system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your booking.

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Congress Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Congress Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the Cancellation conditions below:

For hotel reservations cancelled:

Until May 25, 2012 the full deposit will be refunded less € 40 administrative fee
From May 26, 2012 till July 25, 2012 the deposit of 1 night will NOT be refunded
After July 26, 2012 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment)

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Meeting.

Payment conditions

1st night deposit will be required to guarantee the booking (non-refundable after May 26, 2012). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than December 2012. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.

OR

Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after May 26, 2012 and the full pre-payment will be charged in case of cancellation after July 25, 2012).

Bank transfers will be accepted until July 31, 2012 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Congress Secretariat. Please include PRN (personal registration number) as the variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. All extras must be settled directly with the hotel upon departure.

CZECH-IN Banking details

KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.

Credit Card Payment

With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR.

Confirmation of reservation, voucher and final bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Congress Secretariat CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.

Please continue using Online Registration & Booking form!

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